How to use backup programs
to protect your files
It’s what 21st-century nightmares are made of – a computer calls it quits, a laptop meets concrete. Today, we know it’s extremely important to use file backup programs to enable us to retrieve files if we have a temporary malfunction or permanent disaster with our critical hardware. Fortunately, there are many backup program options. Features and functionality available with these programs have grown, as more backup programs join the competitive marketplace. Best of all, many are free backup programs.
With all of the options, there’s an important question to answer before deciding on the backup program for you…
Are you really looking for backup programs or would cloud-based document management programs (that are also free backup programs) work best for you?
If you have a business or you’re a sole proprietor with unique file backup needs, you may simply be in need of a way to store files in the cloud and easily retrieve them should a disaster occur. Backup programs presented solely as backup programs, or as its primary usage, may be the best option for you. The major players in this space are Carbonite and IDrive. These brands market themselves to businesses seeking data backup in the cloud.
However, for most people and businesses, the best backup programs are actually cloud-based file management programs. Designed to backup files from your computer to the cloud and provide remote access to these files from any computer, at any time, document management software is one of the most appreciated tools of the last decade.
Take the time to study the major file management software to choose your backup program. Here are the most popular brands:
Dropbox, which consistently earns high marks from tech experts, offers a plan for all needs – from its Basic and Pro plans for personal use to Business and Enterprise for businesses of every size.
- Google Drive
With many enhancements introduced over the last few years, Google Drive has picked up many new users. The one-second syncing from Gmail has something to do with that. Google Drive offers several options for individuals and businesses but appears to be earning more of the consumer market while Dropbox and other competitors focus on attracting business accounts.
- Microsoft OneDrive
With its familiar Microsoft-esque design, OneDrive is hitting the pavement running since entering the backup programs race. This program plays really nicely with all operating systems and, naturally, MS Office products.
- Apple iCloud
A logical favorite for Apple users with its seamless integration, iCloud offers a variety of plans like its counterparts. Minus a few complaints about usage on non-Apple products, as a whole, iCloud also earns good marks.
But how exactly does a backup program work?
1. Select the best option from among the backup programs.
2. Install the software onto your computer’s hard drive.
3. The synced folder is created.
The backup program will install a centralized folder on your local drive that’s connected to the cloud. At that point, anything you add, remove or edit in this folder will be instantly synced in the location your computer with its location in the cloud and anywhere else you have the backup programs installed. Awesome, yes.
You can also access your free backup programs from the web, enabling access to your files from any computer with an internet connection. The backup programs also work with smartphones and tablets with additional functionality. For example, some programs and plans offer automatic syncing with your phone’s camera uploads. Take a photo with your phone and you can rest assured it will be immediately backed up.
Things document management programs (as backup programs)
do to make life easier
> Reverse a mistake – You deleted an important file. Let’s just pretend this didn’t happen, shall we? No problem. Free backup programs make this simple with just a click or two. Note that how long the deleted files are held varies by the backup program plan. Most free backup programs cap this period at 30 days after a deletion event but they offer reasonably-priced extended restoration periods.
> Remote access to files anywhere, at any time.
> Efficient file version control, view who did what and when to what file or folder.
You can restore previous versions.
> Share files and folders with ease.
> Skip your email program and get files and folders to your colleagues quickly.
> Find files faster.
Backup programs have reliable search engines that, depending on your particular program, may help you find and share files faster than if you simply used your computer’s file search engine. But with your high volume of files stored in the cloud, finding a file may be time-consuming process at times. It was for us. That’s why we created Cloudfind, a tool that makes searching for a file a pain-free experience. Cloudfind dramatically strengthens the backup programs’ search muscle. Cloudfind uses an intelligent algorithm to turbocharge your search. Using keywords that you define, Cloudfind identifies the files you need faster and with greater accuracy. For you, this means less time and zero frustration so you can get on with your work.
This tool also bolsters your backup program experience by enabling you to search for files in multiple backup programs. Cloudfind also makes sharing easier with ultra-fast search-results-list sharing. You can send a full results list in one click, saving you the time required to share each file or folder, one by one, as needed. This is currently our favorite feature. Learn more about how Cloudfind works and how it can make your life easier.
Free backup programs give us peace of mind through reliable file storage, plus tools that improve efficiency, communication, collaboration and productivity. What’s not to love about your amazing backup program?
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