Why it’s time to automate google filetype search and optimize file organization once and for all

We are in a state of unprecedented technology growth: by 2020, about 1.7 megabytes of new information will be created every second for every human being on the planet, and at least a third of all data will pass through the cloud. We’ll soon contend with an amount of data that will be impossible to process, organize, and understand without some help. Soon it won’t be enough to use Google Search by file type – something more powerful will be needed to keep us drowning in all this data!

Enter, the world of automation and machines. Whether you realize it or not, predictive, smart searches are already a part of our everyday lives. 

So, why are we still having to rely on Google Search by file type and other manual labor to organize something as chaotic as cloud storage?

It’s time: Automate Google Search by file type and other everyday tasks

Cloud storage can be a blessing and a curse. Let’s take this example: Chris, a senior project manager for an international industrial design firm, is constantly uploading design drafts, photographs, and other large files from CAD and other design data into a hybrid cloud solution. It allows easy collaboration across the world and effectively transfers a large amount of data in no time. In December, he goes to recap the year’s project for an executive presentation.

So, he launches a Google Search by file type, then tries to filter the results in multiple ways. With multiple other clients, teams, and international employees collaborating on files, the whole thing is a challenge. The files he needs remain hidden or take a very long time to unearth. It’s a totally manual process that would make anyone want to give up.

On the other hand, automated file search uses machines to quickly process heaps of data, predict what the user is searching for, and even surface insights using metadata. It allows you to conduct what could be called a “supercharged google file type search”: easily search for files on a more granular level and discover what you’re actually looking for. Imagine if Chris could organize his files around dynamic folders — controlling who can add what tags, or if machines could help him better recognize images to tag design photos more accurately. He could save enormous amounts of time, improve organizational efficiencies, and in turn focus on generating more projects and revenue for the firm. (Or, he could just relax at the end of the year holiday party.)

With simple automation, you can triumphantly dispense with the old manual “tips n tricks” like Google search by file type, and start using the same technology that other companies employ to make your everyday life easier and more efficient. With more time and easy access to your cloud storage files, you can focus on things like building business and revenue.

What now?

Already missing your old manual Google search by file type? Here are 3 new reasons to get excited about automated file search:

Universal Search

70% of enterprise companies rely on hybrid cloud solutions. Find a tool that lets you search across all of them at once. That’s right, not just a Google filetype search, but a combination of Dropbox AND Google search by file type, along with other powerful filters and search capabilities across solutions.

New ways to tag

Create your own tags, or let today’s intelligent machines do it for you. Working on a team project? You can employ your own internal tag language to share with employees. Trying to wrangle too many files at once? Smart algorithms can turn your growing file data into insightful tags for you.

Dynamic sharing

Make your organization actually reflect your organization. Depending on how your teams work, assign user roles and access to files and tags that allow for flexibility. Then, create dynamic folders that move with teams or groups, without you having to constantly move files around. Who doesn’t like a little saved time and increased collaboration?

Ready to do away with old fashioned Google filetype search and the like? What are you waiting for? Time to get supercharged!

Find files faster and become more productive.

Cloudfind works with Dropbox, Google Drive, and OneDrive.

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